Collecting badges
- What do I need to do to pick up my badge?
- How to find out if my badge is ready?
- How do I pick up my badge?
- How do I pick up a badge for another participant / group of participants?
- PCR testing for badge activation
- Where do I pick up my badge?
You must have an accreditation badge to enter the Forum venue.
The badge contains information about its holder: last name and first name in English, organization, participation category, photo, and the event insignia.
A PCR test is not needed:
- to access the Universe of Water museum complex on 18 September
- to visit all event sites on 19-20 September
Detailed information about PCR testing is published in the PCR testing section.
- The badge is personalized and may not be transferred to third parties.
- You must carry your badge and identity document (passport) with you at all times when at the Forum venue. The badge must be worn in a visible place.
- If your badge is lost or damaged, you should contact any accreditation desk or Help Desk. A lost badge will be blocked and a duplicate will then be issued based on a written application from the badge holder.
What do I need to do to pick up my badge?
In order to get your badge prepared for issuance, the information in the Roscongress personal account must completely match the data in your passport.
In the personal web office you should:
1
Confirm participation in the Forum
2
Enter your personal information in full in accordance with your passport
3
Upload a required photo for your badge
Photo requirements:
- Colour photo against a light background
- Photo size – 480 × 640 pixels
- Photo format – JPG or JPEG
- Full-face photo with no headgear
- Your face must take up at least 70% of the photo
Tab ‘Personal information – Photo – Edit’.
4
Upload a scanned copy of your passport (pages 2 and 3)
Tab ‘Personal information – Personal details – Edit’.
Please make sure that the scanned copy is legible and contains complete information about the data you gave when registering, including the series and number of the document, the issue date, the issuing authority, and a photo.
Formats: JPG, JPEG, PDF, PNG.
If changes have been made to your identity document (passport) after you completed the application to participate in the Forum, the data in your personal web office must be edited.
To make changes to any fields that are blocked for editing, please contact the specialist that you spoke with when registering for the Forum.
How to find out if my badge is ready?
There are several ways to find out or be notified when a participant badge is ready
personal web office
+7 (812) 640 5904
How do I pick up my badge?
When issuing the badge, the accreditation operator checks the data specified in the application to ensure it matches the information in your identity document. If the data does not match, the badge cannot be issued on the day you applied for it.
Participant accreditation badges may be collected in person by presenting:
that is listed in the
personal web office
You must print, fill out, sign a personal data consent form before visiting the accreditation point and bring it with you.
Original of personal data consent form for the processing of your personal data
How do I pick up a badge for another participant / group of participants?
When issuing the badge, the accreditation operator checks the data specified in the application to ensure it matches the information in your identity document. If the data does not match, the badge cannot be issued on the day you applied for it.
To pick up a badge for another participant by proxy, the authorized individual must present:
Authorized person’s passport
Original standard power of attorney
Standard_example_of_how_to_complete_power_of_attorney_form_on behalf_of_legal_entity
List of participants
(attached to the power of attorney)
Copies of participants’ passports
The power of attorney is invalid without a list, copies of passports, and the original consent forms for the processing of personal data for all accredited participants. Copies of passports will be returned after badges are issued.
Originals of personal data consent forms
You must print, fill out, sign a personal data consent form before visiting
the accreditation point and bring it with you.
PCR test to activate your badge on 18 September
PCR testing is carried out upon presentation of an accreditation badge or ID. The ID is the participant’s identification number in the personal web office.
Detailed information about PCR testing is published in the PCR testing section.
A PCR test is not needed:
- to access the Universe of Water museum complex on 18 September
- to visit all event sites on 19–20 September
Where to collect your badge?
We kindly ask that you collect your accreditation badge in advance at one of the accreditation points in St. Petersburg.
Point | Address | Date | Time |
---|---|---|---|
Accreditation Сentre | |||
47, Shpalernaya Street | |||
15 September | 12:00–21:00 | ||
16–17 September | 10:00–21:00 | ||
18–19 September | 07:30–20:00 | ||
20 September | 07:30–16:00 |
Contacts
For additional information, participants can contact the EAWF 2024 information centre:
Тел.: +7 (812) 640 5904
Email: info@2024.eawf.ru