Accreditation rules for media representativesat the fourth Eurasian Women's Forum 2024

1.General provisions

1.1. Media representatives are accredited for the 4th Eurasian Women’s Forum (hereinafter the Forum) to ensure the necessary conditions for their professional activities when preparing and disseminating complete and reliable information about the events of the Forum.

1.2. The accreditation of media representatives is required to work at all Forum events.

1.3. The number of media representatives who can take part in the Forum is limited due to the organizers’ desire to provide media representatives with the most comfortable working arrangements and quick access to all necessary resources given the media’s significant interest in the event and taking into account the limited infrastructural capabilities of the event venue.

1.4. The Forum will be held in compliance with all required safety measures and recommendations of the Russian Federal Service for the Oversight of Consumer Protection and Welfare (hereinafter Rospotrebnadzor) to prevent the spread of COVID-19.
The Forum Organizing Committee reserves the right to determine the number of accredited media representatives as dictated by the sanitary and epidemiological situation.
Follow the latest news on the official Forum website and in newsletters.

1.5. The editorial staff of the media is responsible for the accuracy of data provided about an organization’s employees in accordance with the laws of the Russian Federation.

2. Accreditation of media representatives

2.1. Accreditation application submission and review procedure

• Media representatives who wish to cover the Forum events must submit an accreditation application (hereinafter an application) through the official website (2024.eawf.ru).
• All fields must be completed in the application with particular attention paid to the mandatory fields marked with an asterisk.
• Applications may be submitted through the official Forum website from 15 July to 30 August 2024.
• The review period is at least 10 calendar days following the expiration of the deadline for accepting applications for registration from media representatives.
• Accreditation for media representatives is valid for the entire duration of Forum.

2.2. Accreditation quotas for media representatives

• From print publications:
• newspapers – 3 people (2 correspondents, 1 photographer)
• magazines – 2 people (1 correspondent, 1 photographer)
• From information agencies – 4 people (2 correspondents, 2 photographers)
• From electronic publications – 2 people (1 correspondent, 1 operator)
• From television companies – 7 people (2 correspondents, 1 producer, 2 operators, 2 sound operators)
• From radio companies – 2 people (2 correspondents)

The number of media representatives from the Forum’s information partners is determined in accordance with information partnership agreements.

2.3.Procedure for issuing accreditation badges to media representatives

• Media representatives are given accreditation badges provided their registration applications are approved by the Forum Organizing Committee.
• Accreditation badges are issued at accreditation points. Information about the location and hours of the accreditation points is available on the event’s official website.
• Accreditation badges may only be issued if the following conditions are met:
• if there is confirmed accreditation in the database
• if there is written consent for the processing of personal data
• upon presenting a passport (the passport data must match the data specified in the registration form)
• if an accreditation badge is obtained by proxy, you must provide a power of attorney as well as a copy of your passport
• The badge is personalized and may not be given to third parties during the Forum. The badge must be worn in a visible place at all times when at the venue.
• Any other accreditation cards are not valid for entering the Forum venue.
• If an accreditation badge is lost or stolen, the media representative must immediately notify any information desk. A lost badge will be blocked. A duplicate will be issued based on a written request.

2.4. Rules for accessing Forum events

• Accreditation for media representatives is mandatory to work at all Forum events.
• The technical personnel of media representatives are granted access based on the regulation for the access of technical personnel to the event venue.
• Media representatives and media technical personnel are granted access to the venue after they pass a COVID-19 test. The procedure and details of how and where to take a PCR test will be clarified later and posted on the Forum website. Testing must be completed exclusively in accordance with the procedure determined by Rospotrebnadzor based on instructions from the Forum Organizing Committee. Information about accreditation points and testing procedures will be posted on the event’s official website.

3. Denial of accreditation

The Forum Organizing Committee reserves the right to deny accreditation without explanation.

4. Rights and obligations of media representatives accredited for the Forum

4.1. Media representatives accredited for the Forum may:

• Utilize all services specifically intended for the work of media representatives.
• Obtain information about official events and exhibitions (press releases, business programme, etc.).
• Work at the Forum press centre during official events and use the press centre infrastructure.
• Attend press conferences, briefings, and other press events.

4.2. Media representatives accredited for the Forum must:

• Verify the accuracy of the information they report.
• Fulfil the requests of individuals who provide information with a reference to its source.
• Inform citizens and officials about any audio or video recording, filming, or photography when obtaining information from such individuals.
• Not use their professional capabilities to conceal information or falsify public information or collect information for a third party or organization that is not a media outlet.
• Suspend (stop) photography or video recording at the request of Forum security service officials.
• Not take photos/record videos at the inspection points of the Forum venue.
• Not disseminate printed materials on the territory of Forum without approval from the Organizing Committee of the event.
• When using official information and quoting statements from Forum participants, adhere to the event’s Citation Policy, specifically: finished materials must contain a reference to the event and the source of the information obtained, and for electronic media and the blogosphere – a reference to the official website (2024.eawf.ru); any amendments, additions, or distortions of copied (cited) information are not permitted.